Cash Flow Management in a Hospital Using an MIS (Cash Pond Example)

A hospital manages a Cash Pond (a pooled cash reserve) to ensure smooth daily operations, covering salaries, medical supplies, equipment maintenance, and emergency expenses. A Management Information System (MIS) is used to track cash inflows (revenues) and cash outflows (expenses).

1. How a Hospital Uses MIS for Cash Flow Management

✅ Cash Inflows (Revenue Sources)

  • Patient Payments: Cash, insurance claims, and online payments.
  • Government Grants & Donations: Funding from health programs or NGOs.
  • Pharmacy & Lab Income: Revenue from medicines, tests, and scans.
  • Emergency & ICU Charges: Special fees for critical care services.

✅ Cash Outflows (Expenses)

  • Salaries & Wages: Payments to doctors, nurses, and staff.
  • Medical Supplies & Equipment: Buying medicines, surgical tools, and maintenance costs.
  • Operational Costs: Electricity, water, rent, and internet services.
  • Loan Repayments: If the hospital has borrowed for expansion or new facilities.

2. Example: Hospital Cash Flow Tracking Using MIS

Date Transaction Type Description Inflow (₹) Outflow (₹) Balance (₹)
01-Feb Patient Payment OPD & Emergency Fees 1,00,000 0 1,00,000
03-Feb Lab & Pharmacy Sales Pathology & Medicines 50,000 0 1,50,000
05-Feb Equipment Purchase X-ray Machine 0 70,000 80,000
10-Feb Insurance Claim Claim Settlements 40,000 0 1,20,000
15-Feb Salary Payments Staff Salaries 0 50,000 70,000
20-Feb Government Grant Health Dept. Support 1,00,000 0 1,70,000
25-Feb Loan Repayment EMI for Expansion 0 30,000 1,40,000

3. Benefits of Using MIS in Hospital Cash Flow

✔ Real-Time Monitoring – Keeps track of cash availability.
✔ Automated Billing & Invoicing – Ensures accurate patient payments.
✔ Expense Control – Avoids unnecessary spending and ensures financial stability.
✔ Predicts Future Needs – Helps in planning new purchases or hospital upgrades.
✔ Prevents Fraud & Mismanagement – Keeps all transactions transparent.

Would you like a customized cash flow system for a hospital or your business?

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